psychological testing

We provide psychological evaluations for children and adults beginning at 2 years of age. While most of our clients are between 3 and 13 years old, we offer evaluations for individuals across the lifespan.

We require professional referrals for all clients and families seeking psychological testing services. 

Referrals may be submitted by a physician, therapist, psychologist, social worker, school professional, case manager, or another healthcare or community professional who works with the client and is familiar with the client's needs.

The referring professional may complete our agency referral form by clicking here or submit their own agency referral in any format they wish.

To help us process referrals efficiently, please ensure the referral includes the following information:

• Client's full name
• Sex (assigned at birth)
• Client's pronouns/gender identity (if applicable)
• Client's date of birth
• Client's address
• Parent or guardian name (if applicable)
• Preferred phone number for scheduling
• Referring provider's name and contact information
• Brief reason for referral

Including the following information, when available, can help expedite the evaluation process but is not required. 

• Type of evaluation requested (e.g., Autism Spectrum Disorder (ASD) evaluation, ADHD evaluation, adaptive functioning assessment, or other psychological testing)
• Relevant diagnoses, concerns, symptoms, or areas of difficulty
• Previous psychological, educational, or medical evaluations
• Insurance information (if known) 

Submit referrals to: 

Email: referral@veemahconsulting.com 

Fax: 763-355-5718

Once your referral has been reviewed, our office will contact you regarding the next steps. The referral review process can take 1-2 weeks. 

We encourage and welcome client referrals reaching out to request confirmation that a referral has been sent or to follow up on the status of their referral/scheduling. They can contact our main office at 763-202-4767 or send us a message [CLICK HERE]

We require a referral for two main reasons. First, a professional referral helps us understand the reason for the evaluation, ensures the requested service is appropriate for the client's needs, and provides important background information to help our team prepare.

Second, psychological evaluations are a high-demand service with limited appointment availability. Referrals help us manage our caseload, prioritize clients with identified needs, and ensure we can provide thorough, individualized evaluations for the clients we serve.

Every evaluation is individualized. Before the testing begins, your provider reviews the referral as well as medical and developmental history, presenting concerns, and the intake information to determine which assessments will provide the most accurate and meaningful results.

Most psychological evaluations include the following components:

Appointment 1 – Clinical Interview / Intake (1–2 hours)

During this appointment, your provider will:

• Review developmental, medical, educational, and mental health history
• Discuss current concerns, goals, and reasons for the evaluation
• Gather information needed to determine which assessments are most appropriate

If client is a minor/dependent the intake appointment is for parent/guardian  only. The minor/dependent may attend appointment 1 but is not required. 

Appointment 2 – Psychological Testing Session (2–5 hours)

During the testing appointment the client may complete a variety of standardized assessments, which may include:

• Cognitive assessments
• Academic achievement testing
• Attention and executive functioning measures
• Behavioral and emotional assessments
• Autism, ADHD, learning, or other diagnostic measures (when appropriate)

Your provider will also observe behavior, problem-solving, and responses throughout the evaluation process.

Online Questionnaires (Client and Third-Party Questionnaires)

Client Questionnaires 

As part of the evaluation process, clients and/or parents or guardians (when applicable) will complete secure online questionnaires. These questionnaires are typically completed outside of the clinic at a time that is convenient for you. Your provider will discuss these and send these to you directly during the appointment process.

In some situations, questionnaires may be completed in the clinic with guidance from staff due to individual needs or clinical considerations.

Third-Party Questionnaires

Depending on the purpose of the evaluation, additional questionnaires may also be sent to individuals who know the client in other settings, including:

• Teachers
• Daycare providers
• Therapists
• Other professionals or support providers involved in the client's care

These questionnaires provide important information about the client's functioning across different environments and are an essential part of the evaluation process. The provider will work with you to get these questionnaires sent to the appropriate party during the evaluation process. 

Report Preparation

After all testing and required questionnaires have been completed, your provider carefully:

• Scores and analyzes all assessments
• Reviews questionnaire responses
• Integrates information from multiple source
• Interprets findings within the context of the client's history and concerns
• Writes a comprehensive evaluation report (10-20+ pages)
• Reviews the report with the clinic psychologist, Dr. Vivian Ballah-Swaray
• Develops individualized recommendations and next steps

Appointment 3 – Feedback Session (30–60 minutes)

Once your report is finalized, you will attend a feedback appointment where your provider will:

Review the evaluation results

• Explain findings and diagnoses (when applicable)
• Discuss recommendations and next steps
• Answer your questions
• Provide your completed report

The feedback concludes the evaluation process and services are complete. If you'd like your report sent to a provider or organization please ensure you sign a release of information. You can find our releases by clicking here. 

Most reports are completed within 3–8 weeks after the final evaluation appointment (typically the testing session) and after all required testing and questionnaires have been completed by you or any third parties.

Every evaluation is unique, and the timeline may vary depending on the complexity of the evaluation, the information needed, and whether additional questionnaires or information are needed from parents, teachers, therapists, physicians, or other support professionals.

Because each evaluation requires individualized scoring, interpretation, clinical review, and report writing, providers are unable to guarantee an exact completion date at the time of testing.

If you need results by a specific date, please discuss this with our office before scheduling. While we will make every effort to complete evaluations as efficiently as possible, we cannot guarantee that reports will be available by a requested deadline.

Our clinic is committed to providing thorough, individualized reports that go beyond test scores. Each report integrates background history, assessment results, clinical observations, questionnaire information, and recommendations to provide a complete understanding of the client's strengths, challenges, and support needs. This can result in a 10-20+ page report. 

After testing is completed, providers spend significant time:

• Scoring and analyzing assessments
• Reviewing client, parent/guardian, and third-party questionnaires
• Integrating information from multiple sources
• Interpreting results within the context of the client's history and concerns
• Writing a comprehensive evaluation report
• Developing individualized recommendations and next steps

Our goal is to provide each client with a thorough, accurate, and meaningful evaluation, not simply a list of test scores. The additional time spent reviewing and interpreting information allows us to provide recommendations that are individualized and useful for families, providers, and support teams.

Psychological evaluation reports are typically provided after the feedback appointment. 

A report is not considered final until it has been reviewed with the client and/or parent or guardian (when applicable). During the feedback session, additional context or information may be shared that could require clarification, updates, or an addendum to the report. For this reason, reports is not released prior to the feedback appointment to allow for updates if needed.

Reviewing the report together also helps ensure that the results are understood accurately, are not interpreted without appropriate clinical context, and that families have the opportunity to discuss any questions or concerns directly with their provider.

Questionnaires may be sent to individuals who know the client in different settings (for at least 6 months or more), such as teachers, caregivers, or other providers, to gather additional information about the client’s functioning, behaviors, strengths, and areas of need. 

Input from multiple sources helps provide a more complete understanding of the client and supports accurate evaluation and recommendations.

Questionnaires are only sent to appropriate individuals with the necessary authorization or consent, and the information provided is reviewed as part of the overall assessment process.

Client and/or parent/guardian questionnaires are a required part of every evaluation. Your provider cannot complete the evaluation report until these questionnaires are finished. Delays in completing required questionnaires will delay the completion of results. If required questionnaires are not completed, we are unable to provide a comprehensive evaluation.

Third-party questionnaires (such as those completed by teachers, daycare providers, therapists, or other support professionals) are not required for every evaluation but may be recommended based on the referral concerns and type of assessment.

For some diagnoses, information from multiple settings and observers is an important part of the diagnostic process. If third-party questionnaires are not completed, the evaluation may still be completed when clinically appropriate; however, certain diagnoses or clinical conclusions may not be able to be fully assessed if there is not enough information about symptoms across different environments.

Not every evaluation results in a diagnosis. Some evaluations confirm a diagnosis, while others help rule out concerns or provide recommendations without identifying a specific condition.

If you have questions about the evaluation process that are not answered here, please contact our office by calling 763-202-4767 or send us a message online  [CLICK HERE]. Our team is happy to help answer any questions about the psychological evaluation process.